Organisation s present and future i t capability

Perform a detailed research of the organisation’s present and future i . t requirements insofar as they will impact on document production techniques. Write a statement in which you placed details of your findings. Consist of details of any information which you weren’t able to access but which will would have assisted you to measure the organisation’s present and upcoming information technology ability.

Overview

The organization that Now i’m currently centered at comprises of two separate cafes. We have a main site (site 1) where almost all of the production is produced and then delivered to the other smaller web page (site 2).

The main site is where the majority of the paperwork is done and the majority of is also done from there. Internet site 1 comprises of a desktop PC which is networked to a Stage of Sale system for both sites and a printer. There are also email capabilities in the PC. Web page 2 includes only a place of Sales system and so they receive all documentation via Site 1 .

The only form of interaction available is definitely through the phone. There is a key emphasis with sites upon compliance control such as temp monitoring, pest recording, routine service recording, merchandise and menu signage, and cleaning information.

Information Technology Requirements

There could be numerous changes that would improve the connection between the two sites as well as the running of Site 2 . A PERSONAL COMPUTER and an inketjet printer installed for Site a couple of would improve the efficiency of accessing paperwork required to accomplish compliance requirements. The addition of email access might also boost the communication among sites and quick sharing of paperwork and menu updates. Email would as well speed up the process of emailing files such as routine service requests, OFI requests, and other related materials and provide one management system intended for ordering of paper, tattoo cartridges, etc . The daily counting from the till could also be instantly refined.

Document Requirements

There is a good process in place for the standardization of documents but there is space for improvement. Document criteria for menu design andspecials boards need to be implemented since there is disparity in structure, font type, font size, and punctuation. A standard theme for all files need to be designed with protected areas to ensure regularity and control. A form also needs to be developed to provide employees with the possibility to request alterations. Security procedures need to be in position to ensure personnel do not employ standard paperwork for non-work related functions and that privacy legislation has been enforced. Right now there should also become schedualled automated backups of documents to minimise personnel disruption preventing data loss.

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