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Govt. Titumir College Term Paper About “Application of Controlling Process in Bank Sector in Bd. inches Prepared By Closely watched by Identity: Md.

Golap Mia Rita Khandoker Move: 181 Season: BBA (2nd year) Lecturer Session: 2011-12 Department of Management NU Roll Not any: 9613648 Government.

Titumir University Department of Management Dhaka. Govt. Titumir College, Dhaka. Date of Preparation: dua puluh enam. 01. 2012 Letter of Transmittal To Lecturer Division of Management Govt. Titumir College, Dhaka. Sub: Page of transmittal. Dear Friend. I would like to draw the kind interest that we happen to be submitting our report regarding the topic of “Application of Managing Process in Banking Sector in Bd.  We have tried the best to make this record which will match our need.

We believe these new concepts from this “Term Paper will assist us within our future practical life. We will be highly thankful to your prize if you could kindly agree to our “Term Paper and obliged therefore. Thanking you Name: Golap Mia Season: BBA (2nd year) Program: 2011-12 NU Roll Zero: 9613648 Section of Administration Govt. Titumir College, Dhaka. Table of contents and counts: ChapterTopic namePage rely 1 Introduction4 2Conceptual issues5-6 3Database7 4Findings of study8-24 5Conclusion, recommendations25-27 1 . Inside Control Policy 1 . 1) Overview Financial has a diversified and sophisticated financial activity which is no longer limited inside the geographic boundary of a region. Since its activity involves danger, the issue of effective internal regulates system, corporate and business governance, transparency, Accountability is now significant problems to ensure easy performance of the banking sector throughout the world. In many banks inside control is usually identified With internal audit, the scope of interior control can be not restricted to audit job.

It is an Crucial part of the daily activity of a bank, which will on its own value identifies the risks associated with the method and retreats into a assess to mitigate the same. Interior Audit on the other hand is a part of Internal Control system which in turn reinforces the control system through regular review. In accordance to an IMF publication Inner Control identifies the mechanism in place on a permanent basis to control the actions in an corporation, both for a central and at a departmental divisional level.

A key component of powerful internal control is the operation of a stable accounting and information system. In Bangladesh analysis on the performances from the banks offers pointed out that a highly effective internal control system would have contributed significantly in enhancing the efficiency of the Commercial banks in the event the control culture is brought in through policy guidelines and structural improvements at these kinds of banks and procedural regulates. (1. 2) Objective of Internal Control

The primary target of internal control system in a financial institution is to help the bank perform better with the use of its resources. Through inside control system bank pinpoints its weaknesses and will take appropriate actions to get over the same. The primary objectives of internal control are the following: ¢ Efficiency and effectiveness of actions (performance objectives). ¢ Dependability, completeness and timelines of economic and administration information (information objectives) ¢ Compliance with applicable legal guidelines (compliance objectives).

Accountability to the Board. (2) STANDARDS OF INTERNAL CONTROL Internal control policies set forth some requirements that departments must set up and incorporate in an internal control composition: (I)Cover almost all activities: All financial institutions should develop internal controls which may have coverage overall their capabilities, in general, plus the key risk areas (KRA) in particular. Important Risk Areas include individuals core actions, the break up of which may possibly render economic institutions not able to meet the obligations, to its clients, regulators and the sponsors.

Even more, the risk received from such activities is of the type that it may cause in systemic failure of additional financial institutions. Instances of key risk areas will be Liquidity Risk, Interest Rate Risk, Foreign Exchange Risk, Credit Risk, Operational Risk, etc . (II) Regular Characteristic: Control activities should be an important part of the daily activities of a financial institutions / DFI in such a way that it turns into ingrained in their ongoing procedures rather than a year-end “fire drill to satisfy documents requests via auditors and supervisors. III) Separation of Duties: Responsibilities should be divided so that no-one person features complete control over a key function or activity. (IV) Authorization and Endorsement: All orders should be certified before saving and performance. (V) Custodial and Security Arrangements: Responsibility for custody of the children of property needs to be segregated from the related record keeping. (VI) Assessment and Getting back together: Records needs to be examined and reconciled to regularly identify that deals are properly processed, accepted and ordered. VII) Physical Controls: Products, inventories, money and other possessions should be properly secured physically, measured periodically and compared with portions shown about control records. (VIII) Teaching and Supervision: Qualified, well-trained and closely watched employees usually help make certain that control procedures function properly. (IX) Records: Documented policies and methods promote staff understanding of obligations and help make sure continuity during employee disette or proceeds. Therefore , plans and procedures (in the proper execution of procedures manuals and desk instructions) should are present in all financial institutions / DFI. X) Communication of importance of Internal Handles: Setting standards of specialist integrity and work values and making sure all amounts of personnel in their organization understand the importance of internal controls and understand their role in the inside controls procedure and be fully engaged in the task. (XI) Cost/Benefit: It is to get the banking institutions to assess the expense associated with control processes commensurate with the anticipated benefits. The controlling procedure data are collected in a standardized method.

To start, the controlling process team, with academic agents, designs a questionnaire. The questionnaire uses a simple control case to make sure comparability around economies and also time”with assumptions about the legal kind of the control, its size, its position and the mother nature of it is operations. Questionnaires are used through much more than 28 local experts, including lawyers, bank, business consultants, accountants, freight forwarders, authorities officials and other professionals often administering or perhaps advising on legal and regulatory requirements.

These experts have several rounds of interaction with the controlling method team, regarding conference telephone calls, written communication and sessions by the staff.

You read ‘Term Newspaper on Controlling Proceess’ in category ‘Essay examples’ Intended for Controlling method 2012 associates visited four economies to verify info and get respondents. The information from questionnaires are subjected to numerous times of confirmation, leading to revisions or expansions of the data collected. It is not necessarily a record survey, plus the texts from the relevant laws and regulations are gathered and answers checked to get accuracy. The methodology is inexpensive and easily replicable, so data can be collected in a significant sample of economies.

Mainly because standard presumptions are used in the data collection, comparisons and benchmarks happen to be valid across economies. Finally, the data not merely highlight the extent of specific regulatory obstacles to business but also identify their origin and indicate what could possibly be reformed. Limitations to what is measured The Controlling method methodology offers 5 limitations that should be considered when interpreting the data. Initial, the collected data make reference to businesses inside the economy’s major business metropolis and may not really be representative of regulation consist of parts of our economy. To address this kind of limitation, sub national

Controlling process symptoms were created (see the section in sub national controlling method indicators). Second, the data often focus on a specific business form”generally a commercial lender (or it is legal equivalent) of a specified size”and will not be representative of the regulation about other businesses, for example , Islami Bank Third, transactions explained in a standardised case scenario refer to a specific set of concerns and may not represent the entire set of problems a bank encounters. Next, the procedures of time involve an element of common sense by the experienced respondents.

Once sources show different quotes, the time signals reported in Controlling method represent the median beliefs of several responses offered under the presumptions of the standard case. Finally, the strategy assumes a business offers full information on what is required and does not spend time when completing procedures. In practice, completing a process may take much longer if the business lacks information or is not able to follow up quickly. ELEMENTS OF A SOUND SYSTEM OF INTERNAL REGULATES AND THE RULES FOR EXAMINING THE SYSTEM (A)Elements of Inside Controls

An efficient internal control system consists of following related components: 5. 1 . Managing oversight , Control environment, 4. 2 . Risk assessment , administration, 4. several. Control activities , segregation of responsibilities, 4. 4. Accounting, details , interaction, and 5. 5. Home assessment , monitoring 4. 1 Control Environment: The surroundings in which inside control runs has an effect on the effectiveness of the control methods. In fact it is institution’s control environment which symbolizes the principles of strong inner control. Besides giving framework to the inside control program, it provides iscipline and process. The success of control environment can be judged based on the integrity, values, and proficiency of staff, the company structure from the institution, oversight by the board of company directors and older management, management’s philosophy and operating design, attention and direction offered by the panel of owners and its committees, especially the audit and risikomanagement committees, workers policies and practices and, external impacts affecting businesses and practices. In order for internal controls to work, an appropriate control environment will need to demonstrate subsequent behaviors:

Board of directors reviews policies and procedures periodically and ensures their particular compliance, Panel of owners determines if there is an audit and control program in place to periodically test and monitor complying with interior control policies/procedures and to are accountable to the plank instances of noncompliance, Board of directors assure independence of internal and external auditors such that internal audit directly reports to the audit panel of the panel which is dependable to the panel and that exterior auditor treats the said committee and presents administration letter for the board immediately, Board helps to ensure that appropriate remedial action continues to be taken once instance of non-compliance will be reported and this system has been improved in order to avoid recurring errors/mistakes, Management data systems gives adequate info to the board and that the table can have access to financial institutions information, if will need arises, Table and administration ensure communication of perform or integrity policies and compliance thereof down the line inside the organization, To put it briefly, a strong control environment and an effective interior audit function, can substantially complement certain control types of procedures.

However , cosmetic of inner control environment at a point-of-time does not, by itself, guarantee the effectiveness of the entire system of interior control however it is the constant supervision by management to ensure if it is functioning as approved and is customized as appropriate. Many inner control failures that triggered significant losses for banking institutions could have been substantially lessened and even avoided in case the board and senior managing of the organizations had established strong control cultures. Poor control ethnicities often experienced two common elements: Initial, senior supervision failed to emphasis the importance of your strong system of internal control through all their words and actions, and most importantly, throughout the criteria used to determine payment and promo.

Second, mature management failed to ensure that the organizational framework and bureaucratic accountabilities had been well-defined. For example , senior administration failed to require adequate direction of important decision makers and credit reporting of the characteristics and carry out of organization activities promptly. Senior management may deteriorate the control culture by promoting and rewarding managers who happen to be successful in generating profits but fail to implement inner control procedures or addresses problems identified by internal audit. Such actions give a message to others in the organization that inner control is considered secondary to other goals in the organization, and thus diminish the commitment to and quality with the control tradition. 4. 2 Risk assessment and management:

Every banks activity consists of some kind of risk and this produces a compulsion for the finance institutions that, as part of an internal control system, these types of risks will be being determined, assessed and mitigated. Coming from an internal control perspective, risk assessment consists of, identification and evaluation of things, both internal and external, that could negatively affect performance, information and compliance goals of a banking institutions. Internal factors include: intricacy, nature and size of procedures, quality of personnel and employee proceeds, objectives and goals, and so forth External elements include: rising and falling economic circumstances, changes in the sector and technical advances, amount of aggressiveness in the market and competition confronted by the industry participants, etc .

It may be known that it is different from the risk management process, which typically focuses more around the review of organization strategies and plans produced to maximize the risk/reward trade-off within the place to place of the finance institutions. This risk identification must be done across the total spectrum of activities handling both considerable and non-measurable aspects of hazards. Second element of risk examination ” evaluation is done to determine which risks are controllable by the finance institutions and that are not. For the people risks which have been controllable, the financial institutions need to assess if to accept individuals risks or the extent where it wishes to mitigate the risks through control techniques.

For those dangers that cannot be controlled, the financial institutions need to decide, for the present, if to these hazards or to pull away from or perhaps reduce the degree of business activity concerned. But for the future, internal controls might need to be modified to appropriately address any new or perhaps previously out of control risks. An efficient risk examination system enables the board and the supervision to plan for and interact to existing and emerging risks in the banks activities. For instance, such a process needs to illustrate following: Board and management involve taxation personnel or perhaps other inside control experts in the risk assessment and risk analysis process.

Those experts needs to be competent, experienced, and provided with adequate methods. As the hazards mutate with time and with changing situations, the panel and the supervision, with due involvement of audit staff, should properly evaluate the risks and consider control issues related to existing products and those relevant to new items and activities. Risk insurance coverage in the form of insurance (that is risk transfer) or provisioning (contingency fund) in relation to the financial institutions risk profile is adequate. In the recent past, inadequate risk assessment has contributed to several organizations’ interior control challenges and related losses.

In some instances, the potential excessive yields associated with certain financial loans, investments, and derivative devices distracted managing from the need to thoroughly assess the risks associated with the transactions and devote adequate resources towards the continual monitoring and review of risk exposures. Losses have also been caused when management is unsucssesful to update the risk analysis process since the organization’s operating environment changed. For example , as more complex or superior products within a business collection are developed, internal settings may not be improved to address the more complex goods. A second model involves admittance into a new company activity with out a full, target assessment with the risks involved.

Without this kind of reassessment of risks, the device of inside control might not exactly appropriately talk about the risks in the new business. four. 3 Instituting Controls: Control activities are created and implemented to address the danger that the banking institutions identified through the risk examination process while described over. Control activities involve: (a) establishment of control guidelines and types of procedures, (b) confirmation that the control policies and procedures will be being complied with. It truly is desired that control actions should require all numbers of personnel inside the financial institutions, which includes senior managing as well as the front line staff. Instituting an appropriate controls structure ensures the efficacy of your internal control system. This procedure involves:

Existence and conformity of policies and types of procedures ensuring that decisions are made with ideal approvals and authorizations for transactions and activities whilst assuring that exceptions to the policies are minimal and reported to the board plus the top administration, Timely reconciliation of accounts so that excellent items, both equally on-and of balance-sheet, happen to be resolved and cleared, Segregation of responsibilities, existence of cross-checks, more-than-one-person authorization, dual controls, joint custody of keys, safe guards for use of and make use of sensitive property and documents and forced keep policies, workers rotation devices are performing in very sensitive positions or risk-taking activities so that concerned employees you don’t have absolute control of areas, Building of these kinds of reporting lines within a business or practical area that independence from the control function is ascertained, Accountability system for the actions taken by the personnel as per their responsibilities and uthorities, Structure and functioning of compliance framework whereby the panel and senior management determines that conformity with appropriate laws and regulations is usually ensured. To put it briefly, top level reviews, appropriate activity settings for different departments or partitions, physical settings, checking pertaining to compliance with exposure restrictions and girl on non-compliance, a system of approvals and authorizations, and, a system of verification and reconciliation are major constituents of the control activities. 4. 4 Accounting Information and Communication Systems An institution’s accounting, data, and communication systems make sure that risk-taking activities are within policy rules and that the systems are effectively tested and reviewed.

In this the following is vital that you note, Successful internal control system needs that there is an efficient reporting system of information that may be relevant to making decisions. The information ought to be reliable, well-timed accessible and provided within a consistent format. Information would have to include exterior market info on events and conditions which can be relevant to decision making. Internal details include monetary, operational and compliance data. There, ought to be appropriate committees within the firm which will evaluate data received through various details systems. This will likely ensure flow of correct and accurate information to the administration.

Internal details must cover all significant activities of the financial institutions. These types of systems including those that hold and use data in electronic form must be protected, monitored individually and supported by contingency arrangements. Most importantly the channels of communication need to make sure that all s fully understand and adhere to procedures and methods effecting their particular duties and responsibilities and this other relevant information can be reaching the ideal personnel. A great accounting system is adequate whether it properly determines, assembles, analyzes, classifies, data, and studies the institution’s transactions relative to prescribed forms and worldwide best practices.

The adequacy details systems is determined by the type, number, and interesting depth of reviews it generates for detailed, financial, bureaucratic, and compliance-related activities and the access and authorization to information systems. An ideal details system addresses the full selection of its actions in such a method that info remains understandable and helpful for audit trail. Adequate info and effective communication are necessary to the functioning properly of a system of internal control. From the financial institutions perspective, in order for information to be useful, it should be relevant, trustworthy, timely, attainable, and offered in a regular format.

Data includes inner financial, detailed and conformity data, and external industry information about incidents and conditions that are relevant to decision making. Internal information can be part of a record-keeping method that should include established types of procedures for record retention. On the one hand, the adequacy of connection systems is made by the fact that it imparts significant details throughout the establishment (from the most notable down and from the bottom up, and laterally), ensuring that workers understand whatsoever has been communicated and on the other hand, communication system should certainly ensure that significant information is usually imparted to external celebrations such as government bodies, shareholders, and customers. Devoid of effective communication, information can be useless.

Senior management of economic institutions needs to establish successful paths of communication in order to ensure that the necessary information is definitely reaching the appropriate people. This information relates the two to the detailed policies and procedures in the financial institutions as well as information regarding the actual functional performance with the organization. The organizational structure of the financial institutions should help a complete flow of information , upward, downward and over the organization. A structure that facilitates this flow makes certain that information flows upward so that the board of directors and senior administration are aware of the organization risks and the operating efficiency of the banks.

Information flowing down through an organization helps to ensure that the banking institutions objectives, approaches, and objectives, as well as its established procedures and methods, are communicated to lower level management and operations personnel. This interaction is essential to accomplish a specific effort simply by all financial institutions employees to meet the financial institutions objectives. Finally, communication over the organization is necessary to ensure that information that one section or office knows may be shared with additional affected sections or departments. 4. five Self-Assessment and Monitoring: An important component of interior control method is self-assessment and monitoring including: Board and senior supervision oversight from the internal control, control testimonials, and review findings.

Before you start full range control review, the table and older management should certainly give their very own approval with the overall scope of the control review activities (e. g., audit, financial loan review, and so forth ). Frequent and thorough reporting of deviations for the board or perhaps board committee and elderly management with regards to sufficiency of details and timely demonstration to allow for resolution and appropriate action. Adequate documentation of management reactions to audit or additional control review findings in order that it can be tracked for adequate follow-up. Board or panel committee or perhaps senior management review of the qualifications and independence in the personnel assessing controls (e. g., external auditors, inside auditors, or perhaps line managers). Financial institutions is known as a dynamic, quickly evolving market.

Financial institutions must continually screen and assess their internal control devices in light of fixing internal and external circumstances, and must enhance these kinds of systems as necessary to maintain their very own effectiveness. Monitoring the effectiveness of interior controls needs to be part of the daily operations in the financial institutions although also include distinct periodic reviews of the total internal control process. The frequency of monitoring different activities of any financial institution should be determined by taking into consideration the risks engaged and the consistency and mother nature of adjustments occurring inside the operating environment. Ongoing monitoring activities can offer the advantage of quickly detecting and correcting deficiencies in the system of internal control.

Such monitoring is most powerful when the approach to internal control is incorporated into the functioning environment and produces frequent reports for review. Types of ongoing monitoring include the assessment and endorsement of record entries, and management review and authorization of exception reports. (B) CONTROL PRINCIPLES So far we now have discussed about the portions of a appear internal control. Now fit how to assess the internal regulates of a particular organization The subsequent principles related to the basic aspects of control should be borne in mind while evaluating internal control: A. Supervision Oversight and Control Environment Principle one particular:

The table of owners should have responsibility for approving and occasionally reviewing the overall business tactics and significant policies of the financial institutions, understanding the major hazards run by financial institutions, environment acceptable amounts for these risks and making certain senior supervision takes the steps necessary to recognize, measure, monitor and control these hazards, approving the organizational composition, and making sure senior managing is monitoring the effectiveness of the internal control program. The plank of directors is eventually responsible for making sure an adequate and effective system of internal settings is established and maintained. Basic principle 2:

Elderly management needs to have responsibility for implementing approaches and procedures approved by the board, expanding processes that identify, measure, monitor and control risks incurred by the financial institutions, retaining an organizational Structured that clearly assigns responsibility, specialist and revealing relationships, making sure delegated obligations are properly carried out, placing appropriate inner control policies, and monitoring the adequacy and performance of the inside control system. Principle three or more: The board of owners and senior management are responsible for endorsing high moral and integrity standards, and for establishing a culture in the organization that emphasizes and demonstrates to all levels of staff the importance of internal regulates. All employees at a company00 sing business need to understand their role inside the internal controls process and become fully involved in the process. B) Risk Reputation and Evaluation Principle 4:

An effective interior control program requires the material risks that could adversely affect the achievement of the financial institutions goals will be being identified and continually assessed. This assessment should cover most risks facing the finance institutions (that can be, credit risk, country and transfer risk, market risk, interest rate risk, liquidity risk, operational risk, legal risk and standing risk). Inner controls may prefer to be modified to appropriately address any new or previously out of control risks. C) Control Actions and Segregation of Obligations Principle a few: Control actions should be an important part of the daily activities of a standard bank. An effective inside control system requires that an appropriate control structure always be set up, with control actions defined each and every business level.

These should include: top level reviews, ideal activity settings for different departments or sections, physical handles, checking for compliance with exposure limits and follow-up on non-compliance, a system of approvals and authorizations, and, a system of verification and reconciliation. BIS HIN ZU Framework for Internal Control Systems economic institutions. Rule 6: An effective internal control system needs that there is appropriate segregation of duties which personnel aren’t assigned inconsistant responsibilities. Regions of potential issues of interest needs to be identified, reduced, and controlled by careful, 3rd party monitoring. D) Information and communication Rule: 7

An effective internal control system requires that there are sufficient and thorough internal financial, operational and compliance info, as well as external market information about events and conditions that are relevant to decision making. Information ought to be reliable, on time, accessible, and provided in a consistent file format. Principle 8: An effective inner control program requires that there are reliable data systems in place that cover most significant activities of the banks. These devices, including the ones that hold and use data in an electronic form, has to be secure, watched independently and supported by sufficient contingency preparations. Principle being unfaithful:

An effective interior control program requires powerful channels of communication to make certain all staff fully understand and adhere to guidelines and techniques affecting their duties and responsibilities and that other relevant information can be reaching the ideal personnel. (E) Monitoring Actions and Repairing Deficiencies Rule 10: The entire effectiveness from the financial institutions inside controls should be monitored by using an ongoing basis. Monitoring of key dangers should be area of the daily activities of the financial institutions and also periodic evaluations by the organization lines and internal review. Principle 10: There should be a powerful and comprehensive internal audit of the inner control system carried out by operationally independent, appropriately trained and competent personnel.

The internal taxation function, within the monitoring from the system of inside controls, should report directly to the table of directors or the audit panel, and to senior management. Basic principle 12: Internal control deficiencies, whether determined by business line, internal audit, or other control personnel, must be reported punctually to the suitable management level and dealt with promptly. Material internal control deficiencies ought to be reported to senior administration and the plank of administrators. RESPONSIBILITIES OF THE PARTIES TO INTERNAL CONTROL The board of administrators, senior management and other workers of financial establishments are responsible to get establishing, keeping, and functioning an appropriate inner control program on an regular basis. Board of Company directors:

The Plank of Administrators of all banks is responsible for making sure an adequate and effective interior control program exists within their organization and that the senior supervision is retaining and monitoring the efficiency of that program. Moreover, Board should routinely review the interior control devices and the significant findings. To sum up it can be declared: The overall responsibility of environment acceptable amount of risk, ensuring that the mature management committee take important steps to identify, measure, keep an eye on and control these hazards, establishing extensive business approach, significant procedures and understanding significant dangers of the organization rests with the Board of Directors.

Through the establishment of the , Review Committee’ from the Board and ‘Internal Control Department’ the Board of Directors can monitor the potency of internal control system. The interior as well as exterior audit reviews will be brought to the plank without any treatment of the supervision and ensure the fact that management will take timely and necessary activities as per the advice. The Board should have regular review meetings with the elderly management to discuss the effectiveness of the internal control approach to the company and ensure that the supervision has taken appropriate actions as per the recommendations of the auditors and inner control. Managing:

Senior managing of financial organizations have the responsibility for putting into action strategies and policies while approved by the board during working hours place, growing processes that identify, measure, monitor and control dangers incurred by the financial institutions, keeping an company structure that clearly designates responsibility, power and credit reporting relationships, making sure delegated obligations are properly carried out, placing appropriate internal control plans, and monitoring the adequacy and success of the inside control program. Audit Panel of the Panel: This Panel shall be formed by the Panel of a organization.

The members of the Review Committee shall be the selected Administrators and the Taking care of Director. The Committee shall seat by least quarterly in a year. The Committee shall perform its sort out an Internal Control Unit including of the Review , Inspection wing and Compliance wing. The Committee shall screen the adequacy and success of the Inside Control Program based on established policies and procedure. The Committee vide its two wing shall produce, about quarterly basis, a report upon internal control system and significant results and present it for the Board. The terms of reference with the Audit Committee, frequency of meeting, name of the people of the Panel shall be determined by the Table. External Auditor:

The exterior auditors are generally not part of a financial institution and, therefore , are not a part of its inner control program, yet they have an important impact on the quality of inside controls through their review activities, which includes discussions with management and recommendations for improvement of inside controls. The external auditors provide crucial feedback on the effectiveness in the internal control system. The idea of external confirming on interior controls is well established and supported inside the accounting materials. It is predicted that external / statutory auditors shall review control systems for the impact they have on economic reporting and compliance with relevant guidelines, procedures, rules and laws.

The extent of interest given to the interior control program may vary simply by auditor through financial institutions, nevertheless , it is generally expected that the auditor would identify significant weaknesses that exist at monetary institutions and report material weaknesses to management as well as the board as an examine report/ administration letter. As regards internal control and the function of external auditors the subsequent things needs to be borne in mind by the auditors: External Auditors by dint of their independence from the managing of the banks can provide unbiased recommendation around the strength and weakness in the internal control system of the financial institutions.

They can examine the records, transactions of the banking institutions and examine its accounting policy, disclosure policy and methods of economical estimation manufactured by the finance institutions, this will allow the board plus the management to have independent guide on the total control approach to the financial institutions. It should be made obligatory on the part of the auditor to report to the Bangladesh Bank quickly if during audit the auditor encounter any specifics which (1) might warrant qualification (2) endanger the entity audited and (3) indicate that the organization has severely infringed the regulatory provisions/guidelines. Regulator:

The Banks Department(FID) of Bangladesh Financial institution is the direct supervisor in the financial institutions of Bangladesh. FID has many duties to the Finance institutions to protect interest of the community and to maintain financial self-control. The responsibilities of FID should be regulatory and advisory. In order to achieve the regulatory and supervisory goals the Bangladesh Bank might introduce a thorough supervisory construction. Supervision may be of two styles: a. About Site Oversight and w. Off Site Supervision Away site direction would structurally be an in-house review and analysis based upon various lawful returns and other statements.

In site guidance includes physical visit and inspection simply by Bangladesh Lender Official ensuring regulatory compliance, evaluation of financial soundness, appraisal of management and identification of areas necessitating corrections, report on asset quality, analysis of key economic indicators etc . As a regulator the Bangladesh Bank may introduce a method whereby the Financial Start which hadn’t complied with all the regulatory directions could be printed in the newspapers. The Bank will make it required for the NBFIs to do credit rating regularly. The Bank may well introduce an on-line corporate memory/profile building process depending on the observations generated from off-site security system, market intelligence, complaints, supervisory ranking, record of compliance with directions and inspection findings.

Bangladesh Financial institution may think of devising a suitable system for co-coordinating the Onsite inspection in tandem while using other regulating authorities so that these NBFIs are susceptible to one shot evaluation by distinct regulatory specialists. The Bank may think of presenting a supervisory rating program for the NBFIs. This sort of a rating system needs to be designed based on different levels of regulatory compliance, capital adequacy and rating designated by the credit rating agencies. Based on the rating the NBFIs may be put in three distinct supervisory “watch list with low, medium and excessive risks. The rating designated may primarily be the tool for triggering on-site inspection at various periods.

It shall play it is role as being a watch doggie, review the compliances in the regulations and Circulars given from time to time through periodic examinations and sessions, issue fresh directives intended for the betterment of macro economy, take corrective actions, if necessary, give necessary recommends and annotations to the NBFIS. During the course of regular inspection of financial institutions or when needed, Financial institutions Division (FID)of Bangladesh Bank shall review the internal control system of any banking institutions in order to assure compliance with these recommendations and all additional relevant restrictions and regulations, circulars issued and enforced from time to time.

In addition to that, the FID may assessment the survey of the interior auditor with the financial institutions, evaluation report in the management concerning effectiveness of the internal control and Boards’ endorsement thereof and the external/statutory auditors’ analysis of the management regarding performance of the inner control. In addition to the above the following points shall also affect the government bodies: For the financial institutions Bangladesh Bank is a primary regulator, who governs the activities of economic institutions. Moreover Tax Authority, Registrar of Joint Share Company Financing Ministry, Investments and Exchange Commission and so forth are different types of Government. bodies in whose directives have got significant influence of financial organizations business. The interior control program should always consider the financial institutions inner processes to fulfill the regulatory requirement just before conducting any kind of operation.

The internal control approach to the finance institutions must be designed in a manner that the compliance with regulatory requirements is identified in every single activity of the financial institutions. The financial institutions need to obtain frequent information on regulating changes and distribute among the list of concerned office, so that they can take necessary, actions to adjust to such changes. The finance institutions must develop an effective conversation process that will allow soft distribution of vital regulations between different departments and, workers. IMPLEMENTATION OF INTERNAL CONTROLS: Various models/methodologies are used for the structure and rendering of interior controls.

Yet , it is the decision of the agencies to decide what model / strategy suit the size, characteristics, complexity, range, risk coverage, etc . with their activities. However, following is actually a brief overview of the tips that should be considered while employing the internal regulates: Compare current practices for the internal control system and identify spaces. For an internal control qualified, the most important consideration should be to measure the existing approach to internal control in comparison to one particular defined simply by these guidelines and other international best practices. On this factor the first step is to identify what is and what is not included in existing practices. Involve mature management, the audit panel, audit staff, other essential players.

The idea process and implementation of change should not be considered as “just other review things. inches Senior administration and the taxation committee has to be perceived as driving the alter and growing the control culture. Evaluate business environment, organization culture and essential players. Before the process of alter is set in, it would be essential to understand: (1) what is changing in the tradition (2) Precisely what is changing inside the organization’s businesses and devices (3) Are there organizational endeavours which inside control program implementation can link to (4) What is the perception about the internal auditing function within the organization.

Make a decision on implementation approach. If the fresh practices could be designed to line up with other company initiatives, or if senior management provides taken possession, this step is relatively easy. Whatever the case, having a realistic implementation strategy is critical to success. Most implementers present the new suggestions slowly and informally, building on personal relationships in the organization, listening as much as talking, and gradually building a consensus for modify. Provide training to everyone involved. The most critical aspect to the successful implementation of a control style is that everyone involved must understand internal control.

Effective training will depend on heavily about how concepts are phrased plus the concrete illustrations and physical exercises which make the concepts genuine to participants. Rectification , Improvement: The findings of the internal review department and this of other experts should be reported back in the relevant staff/office for changement and improvement of the interior control system. Instituting a proper organization framework: Organization framework plays a vital role in developing effective inside control program. It is the at times called the pictorial portrayal of the sequence of order and the expert and supervision chain associated with an organization.

The essence in the ideal organizational structure that will facilitate effectiveness of the inner control method is the segregation of duties. The banks should, with regards to the nature of business, framework, size, site of the branches and strength of its manpower try to establish an organizational structure which allow segregation of tasks among the key capabilities such as marketing, operations, credit, financial government etc . Up to which level this segregation will take place will depend on an individual standard bank. For instance a lender which has little branch functions at remote control places of the country may not find it feasible to have such functional segregation of responsibilities at that part level.

Even so at the higher level such segregation should can be found and in which possible this would be extended to the department levels. In situations where such segregation is difficult, there must be selected monitoring mechanism which should be separately reviewed to make certain all plans and types of procedures are used at the branch level. A detail guide in this respect has in the subsequent section. Composition of the Inside Control Device For an effective control program a separate company structure is also provided for this kind of unit. The audit committee of the plank shall be the contact point for the internal control product. The unit needs to be adequately well staffed so that it is capable of doing its duty properly.

To be able to ensure that accessibility to efficient individuals with internal control the finance institutions will make it mandatory for all middle to senior supervision staff to shell out at least two years with internal control on second meant. Your head of inside control will certainly report right to the Review Committee from the Board He can be responsible for the both compliance and control related responsibilities which include complying with laws and regulation, audits and inspection, monitoring activities and risk assessment. The review team of the internal control unit is going to perform routine and unique audit and inspection. The compliance device will be dependable to ensure that loan company complies with all regulatory requirement while performing its organization.

They will maintain liaison with all the regulators in any way level and notify the other models regarding regulating changes. Review Committee of Board Audit , Inspection Wing Inspector Compliance Wing Internal Control Unit Setting up various guidelines/manuals Each Lender should have an insurance policy guideline in line with relevancy laws and inside documents to be able to ensure a powerful control over it is process in numerous fields e. g. credit, human resources, financing , accounts, treasury, review, customer service etc . There should be a written insurance plan guideline for each Department’s function which may be the following. (a) Normal Operating Procedures -Credit , Operations The main objective of lending money is to ensure maximum go back of provide able fund.

This manual should focus on the process starting from review of credit rating proposals, obligor risk score, approving borrowing limit, disbursement of loans, monitoring of credit rating risk etc . Various types of MIS should be provided so as to have better control of assets with the financial institutions which can be generated in the event the system is set up. This manual should also contain role of Credit Admin., Trade Financial, Reconciliations, Money, Client’s service, Treasury, Backside office and so forth It should likewise reflect an obvious guideline regarding Anti-Money Laundering activity to be able to protect Financial institution’s curiosity. Credit Admin will be in charge of monitoring of limits and outstanding according to credit authorization.

This manual should cover the following areas inter alias-name: Risk classes, lending restrictions and credit authorities Investment policies Plans on financial , different product , services Loaning guidelines Approval processes Documentations Securities and collaterals etc . Account Buying and selling Payment monitoring procedures Loan Administration Treasury Operations Anti-money Laundering methods etc . (b) Finance , Accounting Manual This manual should offer guidelines about financial actions regarding salary and expenses of a standard bank. They will take care of if there is any exaggeration of expenditure in which it is necessary to receive control.

This kind of manual must incorporate a clause which shall make it mandatory to prepare and present an annual finances which shall contain target business, revenue, expenses, capital expenditures and so forth This finances should be placed to the Table before starting of your new year and a periodic review of using the achievement. Through this process it can also ensure the profitability of the banking institutions. The basic content material of Fund Manuals will be: Financial , Accounting Policies Financial Accounting Financial Supervision , Operations Fixed Possessions Control Purchase of Goods and Services Examine and Internal Control General Clause Capital structure policies Treatment of Terrain, Building , Equipment Capital Adequacy and Shareholders Value

Treatment of earnings and bills Income tax procedures Write-off procedures etc . (c) Treasury Manual This manual should include actions of account transfer. Inter financial institutions pay for management is usually one by simply them. The manual ought to include the guideline so they may manage the banks fund effectively and of course profitably. There may be some idle fund in the finance institutions which is to be used into account so as to make them used optimum earnings seeking region. They should also ensure the security of the account. If possible, they could look into international money market susceptible to the available opportunity inside the money market area.

While framework a treasury manual the following things should be thought about inter alias-name: Internal Products Liquidity Cost of fund Versus yield via assets Policies , Procedure Skill of staff etc . External Products Market Fluidity Risks which include changes in Exchange Rates Changes in regulations and so forth Investments Capital management etc . (d)Human Resource Policy Manual They will, at first, ensure the right distribution of accessible human resources in the infrastructure of the financial institutions. It will also delineate the specialist and responsibility of each workers. To find out the right person for setting up them at the right position is very crucial.

The rewarding technique of that section should be unprejudiced. They will make sure staff well being which will in the end encourage people and make a healthy working atmosphere. This manual ought to contain inter alias this: Recruitment coverage Background checking out policy Leave policy Reimbursement policy Incentive and Reputation policy Termination , old age policy Promo and increment policy Training guidelines Employees code of conduct etc . (e)Information Technology Manual This manual ought to contain the pursuing areas: LOS to be generated Security of information and plan Back up system Control mechanism of data and files Catastrophe recovery strategy Networking

Hardware maintenance Service agreements etc . Training Time backup Power backup system Data storage 20 EXAMINATION OR EVALUATION OF CONTROL As soon as the execution of control is completed the next question is how to evaluate the effective functioning with this system. Analysis may be done in the following techniques: a. Confirmation of department function through Check List w. Reviewing the documentation concerning operational actions through a guide c. Setting up quarterly report and reviewing a similar d. Risk analysis elizabeth. Audit Procedure , connection of weakness Departmental Control Function Register (DCFCL) Appendix 7. one particular to several. 4 ) The guideline/procedure works with matters relating to review/verifications of departmental capabilities to ensure that approved procedures happen to be being accompanied by each office. b) Every departments have to check that prescribed controls will be being seen and set down procedures are not overlooked , relaxed. c) Department Managers/Branch Managers will review the DCFCL to ensure that control functions will be performed and documented in the control linens (Appendix 1) at the prescribed frequencies we. e. Daily, weekly, month to month and quarterly. d) The DCFCL Checklist should be stored with the branch/departments for upcoming inspection simply by Internal Control and Senior Management. Financial loan Documentation Register Appendix 7. six

The checklist handles matters relating to security/other documentation for sanctioning credit features to ensure that approved documentation is being obtained to safe protect financial institutions desire for case of litigation. Backup of the mortgage documentation guide shall be delivered to the lease/loans department because of their use. Quarterly Operations Record Appendix 7. a few This guideline/procedure pertains to reporting of operational capabilities of each branch/centre under the following heads on the enclosed formatting: i. Policies, Procedures and Controls ii. Protection of Valuables 3. Proofs/Verifications and Internal Checks iv. Personal and Guidance and versus. Premises Supervision vi. Affirmation on Regulatory Compliance This report will be prepared by the Departmental/Branch Head.

This will be prepared in duplicate copies one replicate is to be sent to Inner Audit Department and one other copy towards the Audit Panel of the Table by 10th of the next month. The products which are not really applicable for individual Department should be marked since N/A with out signature is essential against the items marked while N/A. Any kind of deviation inside the quarterly businesses report must be reported in a separate exclusion report or perhaps shall be proclaimed specially inside the report. Risk Analysis of Control Functions Individual things in the DCFCL need to be assigned a risk rating when it comes to the following measurements: a) Influence: Before taking into consideration the mitigation (i. at the. Insurance) what is the impact of the lapse/omission. b) Probability: Following taking into account of the mitigation precisely what is the likelihood of the wedding occurring.

To aid in this task, the following matrix (Table 1) can be used. Even so some banking institutions may consider customization of this matrix to fit their own risk profile. Where appropriate, added details (e. g. financial values could be added). The important thing principle is the fact all banks should be able to distinguish between several levels of risk in their personal area of activity and then assure appropriate settings are proven. Scores ought to be plotted within the following desk to determine a category of substantial, medium and low risk. Conclusion Recommendations The quality of inner control is definitely (strong, sufficient, weak). Take note: Examiners ought to use ideal tools (e. g. the CEO set of questions, ICQs, and FDICIA inside control declaration work papers) and results from all areas under evaluation, including the OCC’s review of the bank’s audit functions, when completing these kinds of objectives and steps. When substantive relief concerns regarding the adequacy of interior control and also the integrity of financial reporting settings exist following achieving the pursuing objectives and performing the next steps, examiners should consider carrying out additional assessment procedures, including using ICQs, for those regions of concern. In the event that, after completing those additional methods, examiners stay concerned about inside control adequacy or economical reporting control integrity, they must perform ideal verification types of procedures to confirm the existence and description of bank possessions.

As an alternative, examiners may require your bank to expand its own confirmation program to incorporate the areas of weakness or deficiency, however , this option will be used as long as management provides demonstrated a capacity and willingness to deal with regulatory complications, if you will find no issues about management’s integrity, and if management provides initiated well-timed corrective actions in the past. Utilization of this substitute must lead to timely image resolution of each determined supervisory difficulty. If examiners use this substitute, supervisory a muslim must incorporate a review of work papers in areas where the bank’s system was extended The institution’s internal control is (strong, satisfactory, weak)Objective: Assess the overall effectiveness and adequacy with the institution’s inner control, connect findings towards the EIC, supervision, and the board of company directors, and complete/update OCC function papers. 1 ) Prepare drafted conclusion summaries, discuss studies with the Rican communicate studies to administration.

Conclusion summaries should addresses, as ideal, ¢ Whether the internal control environment positions actual or perhaps potential excessive risk to the institution’s financial performance for any of the pursuing reasons: ” The degree of control exceptions. ” Financial effect of inaccurate, early, or improper transactions. ” Previous failures from fraud. ” Promises against insurance policies. ” Employee turnover. ” Other substantial operational loss. ” Infractions of laws and regulations or regulations and nonconformance with proven internal procedures and procedures related to the interior control features. ¢ The adequacy of internal control policies, types of procedures, and applications to control and limit risk in bank operations. ¢ Whether traditional bank personnel operate in conformance with founded policies and, if certainly not, the causes and consequences of non-conformance. The adequacy info on the internal control function received by the board or perhaps its committee¢ Significant areas of control weak spot identified simply by internal or perhaps external audits or different control testimonials and the board’s and management’s progress in addressing all those weaknesses. ¢ Audit or perhaps other control review statement findings not really acted upon simply by management, as well as any other concerns or advice resulting from delete word internal control functions. ¢ Recommended further actions, if applicable, and management’scommitments. 2 . Determine how the standard of internal control affects the aggregate level and direction of OCC risk assessments.

Examiners should make reference to guidance offered under the OCC’s risk analysis programs intended for large and community banking companies. 3. Determine how the quality of internal control influences the bank’s composite and component CAMELS ratings. In coordination with examiners executing information system/technology, asset management, and fiduciary reviews, connect the effect of control results and a conclusion on Standard Rating Program for Information Technology (URSIT), Homogeneous Interagency Trust Rating Program (UITRS), and compliance rankings. 4. Determine, in consultation with the EIC, whether the hazards identified are significant enough to value bringing those to the board’s attention inside the report of examination.

In the event that so , prepare items for inclusion within the heading “Matters Requiring Attention (MRA). MRA comments should cover procedures that (1)deviate from audio fundamental rules and are likely to result in economic deterioration in the event that not addressed or (2) result in substantive noncompliance with laws or internal guidelines or processes. The reviewer, evaluator should present details relating to: ¢ Elements contributing to the problem’s and management Implications of inaction.. ¢ Management’s commitment to corrective action. ¢ Time frame for any corrective actions and who is responsible further action. your five. Update any applicable routine or stand and include a comment on inside control inside the report of examination.

The comment should certainly address¢ Adequacy of inside control plans and techniques, internal control and total programs, employees, and board oversight. ¢ Significant concerns discerned by the auditors or other control reviewers which may have not recently been corrected. ¢ Any insufficiencies or issues reviewed with management, any kind of corrective activities recommended by examiners, and management commitments to corrective actions. 6th. Prepare a memorandum and update OCC work applications with details that will assist in future examinations. Make tips about the scope of the next inner control review and identify whether inner control conclusions should change the scopes of other region reviews. several. Update the OCC databases, including score screens/schedules.

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